Proposals & Marketing Coordinator - Full/Part Time

We Are Looking for a Dynamic Proposals & Marketing Coordinator to Join Our Work-Winning Team!

This is an exciting opportunity to join Muir Construction, one of Scotland’s leading family-run contractors, at a time of continued growth. Based in Inverkeithing (just 25 minutes from Edinburgh), we have been delivering high-quality projects across Scotland for over 50 years. With a strong reputation in industrial developments, distilleries, and retail, and continued growth in sustainable retrofits, public sector works, and renewable energy, this is an exciting time to join our growing team.

The successful candidate will join our Pre-Construction team at our Head Office in Inverkeithing. Working closely with Proposals and Development, you will play an important role in our work-winning activities. The role will involve helping to craft tailored bid submissions that secure future projects for both public and private sector clients as the business continues to expand.

We welcome applications from candidates ideally educated to degree level in a relevant discipline, with experience supporting bid or tender submissions within the construction industry. However, we recognise that strong candidates may come from a range of backgrounds and welcome applications from individuals with different combinations of qualifications, industry experience, and transferable skills, including experience in bid coordination, marketing, communications, graphic design, or document production.

We welcome also applications from recent graduates looking to start their career in the industry.

We’re happy to consider both full-time and part-time applicants for this role.

Proposals & Marketing

Proposals & Marketing Coordinator - Full/Part Time

Inverkeithing

Posted: 17 Mar 2026

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Proposals & Marketing Coordinator -Roles, Responsibilities & Employee Benefits

The Proposals & Marketing Coordinator will support the Proposals & Development Team in the coordination, production and publication of PQQ and tender submissions across both public and private sector opportunities.

The role will focus on managing tender information, compiling and professionally presenting submission documentation, maintaining the company’s bid library and supporting materials, and assisting with the preparation of marketing content.

By spearheading the coordination and production aspects of submissions, the role will help ensure tenders are delivered efficiently and to a high professional standard while supporting the wider proposals function.

Key Responsibilities:

Monitoring procurement portals and managing incoming tender communications.

Acting as the central point of contact for tender information received from clients, consultants and quantity surveyors.

Downloading, organising and distributing tender documentation, updates, clarification responses and addendums..

Creating and maintaining bid templates and submission structures.

Formatting, compiling and professionally publishing tender submissions using Adobe InDesign.

Managing document control and version management throughout the bid process.

Maintaining the company’s bid library, including project case studies, staff CVs and supporting submission materials

Collecting and organising project evidence from delivery teams, including photographs, reports, statistics and other relevant supporting documentation.

Producing graphics and visual materials for tender submissions and marketing materials.

Supporting the preparation and publication of marketing materials, including newsletters, website content and company updates.

Experience:

Relevant degree in marketing, communications, business or a related discipline (or equivalent experience).

Experience working in a bid coordination, proposals, marketing or similar role.

Strong organisational skills and the ability to manage multiple deadlines.

Experience formatting and producing professional documents and presentations to a high standard.

Experience using Adobe InDesign to format and publish tender submissions or marketing materials would be highly advantageous.

Proficient in full MS Office Suite as well as design tools such as Canva.

Strong attention to detail and the ability to work effectively in a fast-paced environment.

Excellent communication and organisational skills.